Planning For A Trip: 10 Practical Tips To Save Time, Money And Hassle
Travel planning can be overwhelming and time consuming, so, if you need help planning for a trip, this guide is for you.
This post can help with finding the most affordable destination, packing for travel, finding the best area to stay, avoiding cell roaming charges, and much much more.

So here are our top hacks and tips, all together in one simple trip planning guide, to make your next trip a breeze!
So what are travel hacks? They’re tips, tricks or tools to help fellow travelers ultimately make the planning process easier. That can mean saving time, saving money or saving you from making the same mistake others have made beforehand.
Planning For A Trip: 10 Practical Tips
So let’s get started: our first tip is to start by picking your destination.
Pick your destination
The first step in planning for a trip is to choose your destination based on your budget, your interests, the time you have available, and your travel partners.
Like most people, we start narrowing down our destinations based on cost. For us, especially since we’re in Canada, and since we travel as a family of four, airfare is the biggest part of our trip cost.
Pick your dates
Depending on how flexible your schedule is, your dates may be ironclad. If you’re fortunate enough, you may have a lot of flexibility and that’s when you’ll really save on flights.
Tip! If you only have a week or so to travel, I’d suggest staying closer to home, so your precious vacation time isn’t eaten up by travel time and jet lag.
Before you book! Quickly research costs, availability and paperwork
We do the core of our trip planning even before booking our flight or hotel, because we’ve occasionally found that hotel rooms can cost a fortune during conferences or holidays, eating up any savings we made on our cheap flight. Even worse, we’ve occasionally found an affordable and convenient flight, but found out that hotel rooms are completely booked out for that time frame.
You only need to spend a few minutes doing this – you’re not booking your hotel yet – you’re just doing a five minute check to make sure that you can get a place to stay in your budget.
We’ve also had friends book tickets only to find out that they need a visa for their trip that would take longer to process than their departure date allowed.
A list of things to quickly check before you book your hotel and flight.
- accommodation costs and availability
- car rental costs and availability
- any must-do activity costs and availability
- if you need a visa
- if you need vaccinations. Depending on the vaccination, you may need multiple shots, so make sure you have enough time for these before you leave.
- if your passport is valid
Book your flight
Unless it’s a quick unplanned trip, we usually have a baseline airline price for where we’re heading. It’s always nice to know it’s an actual deal and not just the lowest price you’ll see today. If it is, now that you’ve quickly scouted out your costs, book your flight quickly before prices jump!
Get your passport, visa, and vaccinations in order
As soon as your flights are sorted, make arrangements to make sure your passport is valid, apply for your visa (if you need one), and arrange for any vaccinations.

Choose things to do and see
We always choose the activities we want to do, and the places we want to see most, before we book our accommodation. That way, we can base our accommodation based on how close it is to the airport, restaurants, activities, and any attractions we want to go to. If you’re not sure where everything is at your new destination, now’s the time to look them up!
Book your accommodation
So now that your flight is booked, you’ve got your paperwork in order, and chosen what you want to do, see and eat, the next step in planning a trip is to book your accommodation.

Get travel insurance
After one too many accidents and health scares overseas, we’re huge fans of getting travel insurance. Even if you’re healthy, it’s so easy to have a car accident or hurt yourself on your vacation. You can pick up good medical travel insurance from just a few dollars a day and we believe this is an essential step in vacation trip planning! If you’re from Canada, take a look at our Canadian Travel Insurance post that we update every year.
Pack smart!
We often stress far too much over packing when in reality all you absolutely need is a smartphone, wallet and passport. You can buy everything else at your destination if you really need it so those are really our only essentials.
As you can guess, we’re big fans of traveling as light as we can. We find it’s a lot less stressful to travel with carry-ons only, as you never have to worry about misplaced luggage, and you don’t have to lug around big bags. We even managed to travel carry-on only as a family of four for over three months last year!
Here are a few tips that will help you pack lighter:
- Check the weather for the time you’ll be there, and pack accordingly.
- Put everything you want to bring on your bed next to your luggage, and only pack the items that fit and that you need. Put everything else back.
- If you travel with checked luggage, fly with one change of clothing (or a change of underwear at the minimum) in your carry-on, just in case your checked baggage is lost.
- Pack clothing and shoes for activities like hiking or swimming.
Sort out cellphone and Internet access before leaving
Make sure you take a minute in your vacation planning to sort out cell phone coverage and Internet access before you leave.
Depending on your home cellphone plan, and where you’re going, you may be able to get a good data roaming rate with your local phone company. Check with your cell provider to see if they have any roaming deals and that they can provide roaming services where you’re heading.
Tip! Don’t think that your monthly plan includes automatic coverage for a reasonable price if you don’t have confirmation. We’ve seen people rack up hundreds of dollars in costs because they didn’t realize how much checking their Facebook page cost overseas or how much that phone call back to family cost them.
Because our cell roaming plan is pretty much non-existent away from home, we always travel with an international WiFi hotspot, which costs us less than $10 a day. Even better, we can connect up to six devices, which is perfect for our family of four. We could rely solely on hotel and public WiFi, but we find that sometimes hotel WiFi can be dodgy, and it can be surprisingly hard to find public WiFi in some destinations.
The nice part is that if you own an international WiFi device like we do, you can connect for only a day or two as needed while you travel so you’re not paying for it when you don’t need it.

Check local currencies
These days, we rarely buy currency ahead of time, with the exception of US dollars. We always carry enough in US dollars to get us local transportation, a hotel room and food for a day or two in case our debit cards are lost or stolen, or there’s a rare problem accessing credit car machines.
Generally we like to live a little dangerously and grab some local currency at an airport ATM after we land (not usually the best rate) and then some more from a local ATM via a bank machine. We also tend to use use our credit cards for bigger purchases like hotel rooms, meals in nicer restaurants and higher priced attractions.
If you like to plan more ahead, your best currency conversion is probably going to be from your bank at home. You can get almost any currency from your local branch however some currencies could take a few weeks to get in so make sure you give yourself enough time before you leave.
Do you have any travel planning tips? Let us know what works for you!


If I were to go on a fun vacation, I would make sure to look for the best bed and breakfast. Thank you for sharing that it will be best to pack the necessary things. I’ll also keep in mind to have a carry on.
Thanks for pointing out that the accommodation is the next thing to plan after having a fight booked, gathering the paperwork needed, and planning what to do or see. With that in mind, we should find lodging near the fishing areas we are looking at for this weekend. It’s because my husband actually wanted to unwind through this activity after being too busy these past two months.
It really helped when you talked about looking for what kind of activities we want to do before choosing our trip’s accommodation. My wife and I want to travel for our next vacation, so we’d like to start planning it before this month ends, and we think your tips will help us out. Thanks for the advice on planning a vacation and researching activities and tours with anticipation.
It really helped when you said that we should book our holiday accommodations after we have our flight booked, documents secures, and have researched the places we want to see and eat at. I will keep that in mind now that I will start planning for my birthday trip together with my friends this coming August. It is quite a short-noticed trip because I never thought we’d go away together this year, but it seems that we all are free during that time which is why we are pushing through with this, so we hope that we can have a seamless experience with these trips.
It really helped when you said that we can book our accommodation once w are done booking a flight and having our paperwork in order. I will share this tip with my husband because we wanted to go to Ballito for our anniversary this year. It would definitely be a great experience if we can book an ocean view lodging as well to wake up to a great view.
I like how you suggest choosing activities you want to do and places you want to visit before you book accommodation. My parents are going on a trip to San Fransisco in October. They are hoping to take a walking tour around the city so they can see it as a local would, so I’ll make sure they book that tour and find quality accommodations near it.
My aunt has been thinking about taking her family on a vacation because she wants to help the kids relax and take a break from school. She would really like to rent a place that will feel really nice and like a home away from home. I appreciate what you said about how having less luggage can reduce a lot of stress and should only pack things that fit and that she needs.
It helped when you said that you should consider ensuring that you would have internet cellphone access during your vacation. This upcoming February 23rd, my wife and I will celebrate our 3rd marriage anniversary. I want to amaze her with an oceanfront vacation to have an ocean-view experience together. I value this article for giving tips about choosing beach lodging. I will be consulting an oceanfront lodging to see if I can make a reservation.